LLM SQUARED | POLICY PILOT ACCEPTANCE CHECKLIST
Planning aid. Define the actual acceptance criteria with the institution.

SOURCES
[ ] Collection, owners, versions and effective dates are documented.
[ ] The controlling source is identified; contradictory versions are logged.
[ ] Source rights, access groups and handling requirements are agreed.

ANSWERS AND UNKNOWN INFORMATION
[ ] A reviewer can locate each cited statement in the source.
[ ] The approved version is used and recorded beside the answer.
[ ] Unsupported questions identify the missing information.
[ ] Conflicts lead to review by the document owner.
[ ] An answer does not accept an exception or change institutional policy.

ACCESS AND OPERATIONS
[ ] Questions cannot reveal sources outside the permitted collection/user.
[ ] Update approval, access removal, retention and escalation are defined.
[ ] Hosting, approved providers and support responsibilities are documented.

HANDOFF
[ ] Representative questions and review results are included.
[ ] Gaps and unresolved issues have responsible owners.
[ ] The agreed export preserves source context and maintenance instructions.
[ ] The institutional owner confirms acceptance or documents remaining issues.

Fictional examples are for discussion, not a compliance conclusion.
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