The evidence a board needs before an AI pilot decision

Agree the required cases first.

Record the intended use, required cases and original instructions before judging a result. Retain failures and missing cases. A later pass on a changed instruction should not replace the original failure.

Connect the brief to supporting records.

Show the question, proposed decision, reasons, sources, exclusions and open actions. Keep owner, reviewer, decision date and conditions in the institution record. The six-column summary points to the detail rather than replacing it.

Record conditions and the next trigger.

Wait, narrow, or do not buy are valid answers. Identify which source or vendor change would reopen the review. Retain the prior baseline and its conditions so a changed source cannot silently inherit acceptance.

Sources and applicability.

CSBS AI Supervisory Framework. Source checked October 5, 2026. States decide how to use this framework for state-chartered banks and nonbanks; it creates no new legal obligations.

NCUA AI resources apply to the credit-union route. National banks should use their OCC supervisory route.

A review prepares a file. It does not certify compliance, give a legal opinion or connect to a core.

Inspect the review file.

Read a complete illustrative engagement. See the two-week inventory review.

Send the review question.

Tell us the decision, deadline and accountable role. A person will reply within one business day.