One-page decision
The proposed answer, reasons, open terms and next owner action.
Vendor Renewal Decision Review
What will this renewal really commit you to?
For the COO, finance lead or vendor owner with a renewal approaching. Put the same activity behind every quote. Keep unresolved charges and notice questions visible before approval.
Prepare notes on this device, then choose whether to email. Nothing is submitted.
The decision at the end.
Is the supplied renewal ready for approval, should the scope change, or do material questions need answers first? A fee calculation informs that decision. It does not settle vendor suitability or contractual rights.
What to bring.
- The permitted current quote and proposed renewal, with versions and source references.
- The activity being priced: period, units, volume and any declared minimums or tier rules.
- Relevant notice and renewal excerpts your team is allowed to share.
- A named vendor owner, finance reviewer and the people who can resolve commercial or legal questions.
Use redacted or synthetic inputs to inspect the public method. The handling route for institutional sources is agreed separately.
The file you keep.
Source and assumption register
Supplied quote versions, declared activity, fee units and the source behind each entered term.
Comparable fee analysis
Supported USD fee calculations under the same activity, with known totals separate from missing charges.
Renewal questions
Notice triggers, required confirmations, excluded interpretations and the named people who must answer.
One renewal boundary. Four steps.
Set the common activity
Agree the period and units so each entered quote prices the same work.
Trace entered terms
Record the source for fees, tiers, minimums and renewal dates. Do not replace unknown terms with zero.
Review differences and gaps
Keep revised terms, unsupported charges and notice questions in the file.
Record the decision
The institution reviewer confirms the terms and decides whether to proceed, narrow or wait.
Timing, review and what happens afterward.
Plan two to four weeks after a bounded scope and permitted sources are agreed. The schedule depends on quote completeness, vendor replies and reviewer availability.
Your reviewer checks the entered terms against the actual sources. Counsel decides legal interpretation. The vendor owner remains responsible for notices and the purchasing decision.
You keep the agreed brief and supporting file. A later quote revision needs a new comparison; this engagement does not create automatic monitoring, scheduled reminders or a comparison database.
See the method.
Compare entered quotes Inspect quote changes Prepare notice questions
The calculator does not handle FX, tax or legal interpretation. Material missing terms prevent a lowest-cost label. Modeled differences are not achieved savings.
A file to inspect. A decision your institution owns.
Public tools run on supplied inputs and fictional examples. An engagement uses only sources you are allowed to share. We do not connect to a core, compile or execute institution code, take a financial action, certify compliance, give a legal opinion or claim achieved savings.
Bring the renewal date and the question still open.
Bring the decision, deadline and accountable owner in general business terms. We agree the workflow, permitted sources, review responsibilities and exclusions before work begins.
Scope and fee are fixed in writing after one working session.
Prepare a scope request or email info@llmsquared.com. Do not attach confidential sources to an ordinary inquiry.
Choose the method route.
Run the bounded method in the browser, or in an approved assistant.